Privacy policy

We are firmly committed to protecting your privacy.

In this Privacy Statement, the terms personal data and processing have the same meaning as in the Data Protection Act 1998.

We may revise this Privacy Statement at any time by amending this page. You must check this page from time to time to take notice of any changes We make, as they are binding on you (save that the changes will not apply in respect of personal data already collected about you unless the changes give you extra rights).

In this Privacy Statement, "We", "Us" and "Our" mean the Society of Radiographers Limited, registered in England and Wales, company number 00169483 and the College of Radiographers, registered in England Wales, company number 01287383. Our registered office is 207 Providence Square, Mill Street, London SE1 2EW.

What Personal Data May We Collect From You?

We will not process any personal data unless We have first told you that We are going to do so or it is obvious how We will use it.

We will process personal data about you if you join as a member, update your profile, purchase something, book an event, use online tools, register to use the website, contact us, submit a form to us, complete one of our surveys, start a pre-registration radiography course, request representation or request legal assistance. The personal data collected may include but not necessarily limited to personal details; family and lifestyle details; financial details; employment and education details; goods and services provided; physical or mental health details; racial or ethnic origin; religious or other beliefs; trade union membership; sexual life; political opinions; lifestyle and social circumstances; information about offences and alleged offences; criminal proceedings, outcomes and sentences.

We may collect information about the software on your computer (your browser version etc.) and your IP address (your connection with the internet) in order to improve your interaction with the Website and for Our records. This may happen automatically without your being aware of it.

We may use cookies (small text files which We and other website operators store on your computer when you visit our websites) to deliver a better and more personalised interaction. They enable Us to recognise you when you return to the Website, store information about your preferences, and improve the way your searches are processed. They also enable Us to generate statistics about the number of visitors We have and how they use the Website and the internet. You can set your browser to reject Our cookies if you wish (you should consult your browser help section for details), but this might restrict your use of the Website and other websites. For more information about cookies, please see our cookies statement.

How Will Your Personal Data Be Used?

We use personal data for the following purposes:

  • To provide individuals with the services they have requested through the Website.
  • Administering membership records including the balloting of members and potential members;
  • Providing and organising activities for union members;
  • Representation and legal services;
  • Professional indemnity insurance;
  • Education;
  • Research;
  • Monitoring for equal opportunity purposes;
  • Journalism and media;
  • Promoting our services;
  • Fundraising;
  • Maintaining our own accounts and records.
  • In order to comply with Our legal obligations.
  • In order to protect Our contractual and other rights. For example, We may pass your details onto a third party should We believe that you have used another person's credit card fraudulently.

Disclosure of Your Personal Data

We will not sell personal data other than as part of a sale of a substantial part of our assets. We may disclose it to a prospective purchaser, but only for use in connection with that sale.

We will transfer part of the information we hold on you to third parties where we are required to do so by law. We may also transfer information to third parties for the purposes detailed in the section above e.g. to the Electoral Reform Society in the event of a ballot. We may transfer your information to organisations that carry out processing operations on our behalf, such as web services companies and mailing organisations.

Members' contact details may be released to volunteers such as accredited representatives and committee members in order to aid communication between members and interest groups.

It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the data protection act.

How Will Your Personal Data Be Stored?

All personal data that you supply Us with is stored on secured servers or in secure paper files. For your protection, any payment details that you provide Us with will be encrypted using SSL technology.

Unfortunately, the transmission of information over the internet is not completely secure. Although We will do our best to ensure that your personal data is protected, We cannot guarantee the security of your data transmitted to the Website. Any transmission of your personal data by you is therefore at your own risk. Once We have received your information, We will use strict procedures and security features to try and prevent unauthorised access.

Your Rights

You have a right to ask Us not to process your personal data for direct marketing purposes.

You have a right to know what personal data We hold, who We acquired it from, how We process it, the logic involved in any automatic processing, and who We disclose it to. We will charge the statutory fee for dealing with your request, and this will usually be £10.

You have a right to ask Us not to make decisions based solely on the automatic processing of your personal data if those decisions affect you to a significant degree.

You have a right to ask Us not to process your personal data in a way that is likely to cause unwarranted and substantial damage or distress.

These statutory rights are qualified by exceptions and exemptions in the legislation.

To exercise any of these rights, please contact Us using the address below.

You can find out more about your rights from the Information Commissioner, who regulates data protection and privacy. The Information Commissioner's website is


Please feel free to contact Us with any questions, comments or queries regarding this Privacy Statement. All questions should be directed to the Data Protection Officer at the Society and College of Radiographers at 207 Providence Square, Mill Street, London SE1 2EW.